1. CLOSING DATE & PAYMENT The closing date for applications including payment and all supporting documents is 30 April 2019. Late or incomplete applications may not be considered after this date.
Payment for sites may be made by cheque or direct funds transfer (EFT). See application form for options.
2. TRADING HOURS Stallholders are required to have their stall open and manned for the entire operating hours of the RedFest event:
Friday 6 September - 5pm to 9pm
Saturday 7 September - 9am to 9pm
Sunday 8 September - 9am to 4pm
3. STALL SITE When deciding what size stall you require, include your entire stall including all ropes, awnings, vehicles, etc. If you arrive and require additional space it is unlikely you will be accommodated. Additional fees will apply. Vendors shall not extend their goods beyond the boundaries of their nominated site. It is not acceptable for stallholders to encroach onto walkways or restrict access to other stalls. You MUST nominate a camping size (if applicable) at the time of applying.
4. STALL PRESENTATION It is most important to create a colourful and festive atmosphere for RedFest. It is recommended that you decorate your stall in a manner that reflects your goods or organisation. You will attract more people if your stall is bright, interesting and interactive. It is the responsibility of each site holder to maintain their site in a clean and tidy manner. All efforts should be made to recycle where possible. Removal of rubbish from your site is YOUR responsibility.
5. RUBBISH AND RECYCLING General waste bins, recycling bins and cardboard bins will be provided. Please minimise waste and use recyclable products for serving where possible. Overfilling the nearest bins or placing food scraps into recycle bins is NOT appropriate.
6. BUMP IN/BUMP OUT Bump in can commence on Thursday 5 September from 9am – 5pm and on Friday 6 September from 7am – 3pm. Your acceptance package will include a map showing your site location and entry gate. Bump out can commence after 5pm on Sunday 8 September and must be completed by 4pm Monday 9 September. Please be mindful of neighbouring residents and keep noise to a minimum during bump in/out.
7. VEHICLE If you require your vehicle to remain onsite during the event, it must be nominated as part of your space when completing your application form. Vehicles not allocated to a site may be parked in the vendor’s car park (as indicated on the map) and MUST be removed from the grounds by 3:30pm on Friday 6 September.
All vehicles will remain offsite until 5pm on Sunday 8 September or as directed by event staff. The exception is for restocking. You may enter the grounds between 7am and 8am only on these days but MUST remove your car by 8am.
When entering or exiting the grounds DRIVE CAREFULLY observing the 10klm/hr speed limit. Please turn your hazard lights on while driving on the grounds.
8. SUBLETTING Vendors are not entitled to assign, share or sublet all or part of their site without prior written consent from the Vendor Coordinator.
9. CANCELLATION Written notice of cancellation must be given to the Vendor Coordinator four weeks prior to the RedFest event – Friday 9 August 2019. If you cancel after this date, RedFest will retain 50% of your total site fee. Your acceptance to future events may also be affected.
10. PUBLIC LIABILITY INSURANCE Public liability insurance is compulsory for all vendors. A copy of your Certificate of your Current Public Liability Policy with a minimum of $10,000,000 cover must be forwarded with your application.
11. WORKERS' COMPENSATION If you are employing people to work on your stall, you must have a current WorkCover policy for your staff, a copy of which must be provided. If the stall is run by volunteers, you must provide either a WorkCover volunteer policy or equivalent volunteer insurance policy (WorkCover Queensland ph: 1300 362 128) A copy of this policy must be forwarded to the Vendor Coordinator.
12. HELIUM BALLOONS Helium balloons are not permitted at this event due to our proximity to Moreton Bay and the threat balloons pose to water life.
13. OFFENSIVE GOODS The organisers of RedFest reserve the right to enter any vendor site and remove articles, signs, pictures or printed matter which are not eligible for display, or are considered offensive.
14. USE OF AMPLIFIERS OR LOUD SPEAKERS Use of amplifiers or loud speakers (or any other audio device) by vendors is prohibited except with prior written consent from the Vendor Coordinator. Vendors are not permitted to employ, contract or program any performer or performance without prior permission from RedFest management.
15. PETS & LIVESTOCK No pets or livestock will be permitted on or near the RedFest food area.
16. ELECTRICITY REQUIREMENTS Temporary electrical installation and distribution onsite will be carried out by the RedFest nominated electrician. Your site includes one x 240v 10AMP connection to power. You need to nominate any extra electrical requirements.
It is important that you list all your electrical equipment on the Electrical Equipment Declaration (EED) at the time of your application. Only tagged and tested appliances that have been nominated on the EED can be connected.
Site holders are required to provide their own power lead for connection to onsite power (minimum 20m, maximum 30m). Electrical leads that are not tagged will be confiscated and returned at the end of the event.
Be careful not to underestimate your power requirements as this can lead to faults and power failures. No double adaptors are to be used (tagged and tested power boards are acceptable).
The vendor will be required to provide their own lighting.
Electricians will make random electricity consumption checks. Failure to advise of your requirements may result in insufficient power to your site and affect your ability to operate.
17. VENDOR FAMILIARITY WITH EVENT MANAGEMENT PLAN The Vendor must familiarise themselves with all aspects of the RedFest 2018 Event Management Plan and associated documents (to be provided to the vendor closer to the event) and agrees to comply with such plan and associated documents.
18. VENDOR MARQUEES The Vendor shall provide photographs of their marquee to the Vendor Coordinator if possible. The Marquee is required to be of a professional standard that will tolerate all weather conditions. It should be able to withstand strong winds.
The Vendor will be financially liable for any damage caused to their own structure or property or by their structure to patrons, other vendors, staff, RedFest or Council infrastructure due to inclement weather, incorrect installation or being insufficiently anchored. It is the responsibility of the vendor to ensure their marquee is anchored securely for all weather conditions. Vendors must have their marquee securely pegged and weighted. RedFest management reserves the right to remove a marquee that they deem not securely anchored.
It is the responsibility of the vendor to secure all goods and chattels before, during and after trading hours. Marquees must remain on their allocated site for the duration of the event.
19. WRISTBANDS The Vendor will be allocated a number of wristbands depending on the size of their site. Additional wristbands are available for purchase at a discounted rate at the time of applying (maximum of 5 tickets per application). ALL STAFF MUST WEAR A WRISTBAND from 5pm on Friday 6 September and do so throughout the festival. Lost wristbands will not be replaced - you will be required to purchase new wristbands at the gate price. Tickets are not refundable.
RedFest management reserves the right to refuse any vendor that does not comply with the above requirements.